Grant Application Process

Organizations or individuals who are applying to the Council for the first time are encouraged to submit a draft version of their application to be reviewed by a program manager. Draft applications should be submitted for review no later than three to four weeks prior to the deadline date.

Grant applications received by the Council are reviewed by a panel of Alabama residents and sometimes out of state experts. Artists, arts administrators, arts educators, arts volunteers and community representatives make up the panels that evaluate applications based on the review criteria. Panelists do not make actual funding decisions. They provide recommendations and feedback to the Council on the quality of each application.

A Public Hearing session is held for each deadline. Approximately two weeks before the hearing, letters are mailed to applicants inviting them to the Public Hearing. There are a limited number of slots available so applicants are scheduled on a first response/first come basis. Each applicant is allocated five (5) minutes to speak to the Grants Review Committee of the Council concerning their project request.

After reviewing the grant applications, panelist recommendations and recommendations from the Grants Review Committee, the entire board of the Council determine the final grant awards. The amount of the grant awards depend upon the availability of grants funds. Seldom are project requests fully funded. On an average, requests are funded at around 65% of the requested amount.

The Council notifies applicants of its funding decision first by letter. Within two weeks after receipt of the award letter, two copies of the contracts are mailed. Signed contracts must be returned within 30 days after receipt. Failure to sign and return the contracts within 30 days may result in cancellation of the grant.

Grantees must submit a final evaluation and financial report through the eGrant system no later than 30 days after the completion of the project. Failure to submit final reports by the deadline jeopardizes final grant payment and future funding.

The Alabama State Council on the Arts is a state agency which receives funding from the Alabama Legislature and the National Endowment for the Arts, a federal agency. Therefore, it is important that your audience and elected officials know public funding helps bring them the project, exhibit or performance that they are enjoying so much. When you accept Alabama State Council on the Arts grant funds, you agree to acknowledge the Alabama State Council on the Arts and the National Endowment for the Arts in all advertising, news releases, printed programs and any other promotional or publicity materials.

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